WE ARE HIRING
ROLE: FINANCE MANAGER/ACCOUNTANT
JOB DESCRIPTION
1. Prepare daily, monthly and quarterly reports on the financial status of the company.
2. Ensure all cash and cheques issued from company are duly approved and accounted for.
3. Prepare budget statements for management consideration
4. Prepare reconciliation statements for all company bank accounts
5. Ensure All State taxes and levies are always updated and paid without penalties
6. Process monthly staff related payroll and creating pay slips, filling SSNIT & Income Tax returns and other statutory payments.
7. Check and ensure accounting system is correctly updated and data is accurately captured
8. Reduce financial burden on company by following up on debtors for payment
9. Work with company’s auditors to ensure smooth audit of company financials
10. Prepare invoices and ensure all registered files are billed after completion.
11. Reconcile pending & paid bills with clients to ensure no invoices are left unpaid
12. Negotiate with the banks to secure competitive rates on various charges
13. Maintain a framework of internal controls to ensure that accounting records are complete and accurate.
14. Managing all Corporate Tax issues
15. Ensure company complies with all Tax related requirements eg. WHT, VAT/NHIL etc.
KEY PERFORMANCE INDICATORS
1. Timely processing of all invoices – within 24hr of receipt of docs
2. Monthly reconciliation of all bank accounts – submitted by 10th of following month
3. Daily financial position report to be circulated to managers by 9:30am
4. Ensure all cash/chqs are accounted for – 100% accuracy
5. Ensure all RSTL are paid without default
6. Manage Budget vrs Actual spending – variation not to exceed 10% of budget
7. Ensure monthly all Tax liabilities are paid on time and in full.
8. Ensure all pending container /demurrage deposits are applied and received within 14days after completion of job.
9. Ensure all Transporters are paid weekly to avoid backlog and shortage of supply of trucks
10. Ensure all salaries are processed by 25th current month
11. Ensure company monthly performance reports are submitted to HAF, CEO & FOUNDER by 5th of new month.
12. Reduce borrowing cost by reducing reliance on Bank and ensure client pay advances.
13. Reducing debt daily through continuous follow up on clients for payment
14. Ensure accounts Payables not be paid less than 30 days after receipt of advice/bill.
KEY COMPETENCIES
1.
Must be a Chartered Accountant
2. Must have working experience of minimum 5 years
3. Must have audit experience
4. Must have held similar position in recent past
REPORT TO:
1. Head Admin & Finance
2. General Manager
3. CEO
4. Founder
SUBORDINATES:
1. Accounts Clerks/Executives
2. Admin driver.
MAIN INTERNAL CUSTOMER:
The Clearing Department/ Operations Team.
Warehouse Department.
Transport Department
EXTERNAL CUSTOMER:
Our cherished Customers, Bank, Government Agencies etc.
TERMINATION OF CONTRACT
In the event of termination of contract, A party shall give or be given three (3) months notice or pay in lieu of notice.
JOB DESCRIPTION
1. Prepare daily, monthly and quarterly reports on the financial status of the company.
2. Ensure all cash and cheques issued from company are duly approved and accounted for.
3. Prepare reconciliation statements for all company bank accounts
4. Process the relevant taxes to be paid on periodic basis
5. Ensure All State taxes and levies are always updated and paid without penalties
6. Process monthly staff related payroll and creating pay slips, filling SSNIT & Income Tax returns and other statutory payments.
7. Prepare invoices and ensure all registered files are billed after completion.
8. Reconcile pending & paid bills with clients to ensure no invoices are left unpaid
9. Ensure company complies with all Tax related requirements eg. WHT, VAT/NHIL etc.
10. Scan copies of all clearing files for future review
KEY PERFORMANCE INDICATORS
1. Timely processing of all invoices – within 24hr of receipt of docs
2. Accurate processing of invoices – Max error 10 errors/month
3. Monthly reconciliation of all bank accounts – submitted by 10th of following month
4. Daily financial position report to be submitted by
5. Ensure all cash/chqs are duly recorded
6. Accurate processing of chqs issued – errors not to exceed 10% of total issued.
7. Ensure all STL are paid at least 7 days prior to its expiry
8. Ensure all liability is paid 5 clear days prior to deadline
9. Ensure all Tax liabilities are paid 5 clear days prior to deadline
10. Ensure income tax is paid monthly
11. Ensure all pending container /demurrage deposits are applied on Mondays
12. Ensure all outstanding Haulage is prepared by Noon Fridays.
13. Ensure all salaries are processed by 25th current month
14. Ensure monthly performance reports are submitted by 5th of new month.
KEY COMPETENCIES
1. Must be a 1st degree holder or its equivalent in Business Admin
2. Must have working experience of minimum 2 years
3. Must have held similar position in recent past
4. Must be competent in processing various Taxes including SSNIT, PAYE, WHT, INCOME TAX etc
5. Must have experience in processing Bank reconciliation.
REPORT TO:
1. ACCOUNTANT
2. HEAD – ADMIN & FINANCE
3. CEO
4. Founder
SUBORDINATES:
1. NONE
MAIN INTERNAL CUSTOMER:
The Clearing Department/ Operations Team.
Warehouse Department.
Transport Department
EXTERNAL CUSTOMER:
Our cherished Customers, Bank, Government Agencies, Shipping lines, Terminal etc.
ROLE: HUMAN
RESOURCE EXECUTIVE/ASSOCIATE
JOB DESCRIPTION
1. Conducting recruitment/exit interviews and recording them accordingly
2. Facilitating newcomers joining formalities
3. Reviewing & updating job descriptions for all positions regularly
4. Handling monthly payroll and yearly forms for employees.
5. Liaising with all government agencies to ensure adherence to compliance laws and regulations Follow up on confirmation records, statutory obligations, other benefits of staff e.g gratuity, bonus etc.
6. Communicating and explaining the organization's HR policies to the employees
7. Handling administration of all contract labor.
8. Preparing and submitting all relevant HR letters/documents/certificates/ attendance as per the requirement in consultation with the management
9. Handling all employee enquiries & grievances.
10. Dispute settlements according to labor law, Factory rules & compliance guidelines
11. Maintain employees’ leaves, medical and attendance record.
12. Keeping track of employees’ attendance / absenteeism.
13. Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copiers and facsimile machines.
KEY PERFORMANCE INDICATORS
1. Average Time to Fill a Job Vacancy (within 15 days)
2. Absenteeism (Not more that 5%)
3. Retention of talent (how long staff stay in asco)
4. Poor Performers Exited (at a minimum)
5. % Skills development plan executed (75% & above)
6. Prepare Performance evaluation for staff monthly with Department heads
7. Ensure work/life balance for all staff
8. Ensure all staff take minimum 80% of annual leave period
KEY COMPETENCIES
1.
Minimum of a Bachelor degree or equivalent in Human
Resources, Business, or Organization Development
2. Minimum 3 years of experience in an HR executive or higher post.
3. Knowledge and experience in employment law, compensation, organizational planning, recruitment, organization development, employee relations, employee engagement.
4. Ability to follow oral and written instructions.
5. Ability to work independently and as part of a team.
6. Discretion, confidentiality and professionalism at all times.
REPORT TO:
1. GENERAL MANAGER
2. HEAD – ADMIN & FINANCE
3. CEO
4. Founder
SUBORDINATES:
1. NONE
MAIN INTERNAL CUSTOMER:
All staff
EXTERNAL CUSTOMER:
Our cherished Customers, Bank, Government Agencies, Shipping lines, Terminal etc.
ROLE: GCNET SECRETARY/EXECUTIVE
JOB DESCRIPTION
1. Track and Update Clients’ and office on any shipments expected.
2. Study of Clients’ file to assess completeness of documents required for documentation processing advice if not.
3. Prepare GcNET Customs declaration as per supervisor’s request within legal framework of Customs i.e for Import, Export, Free zone, Temporary Importation etc.
4. Process documentation for all online stakeholders including IDF, CCVR, FDA, GSA, NPA etc.
5. Liaise with stakeholders to ensure the smooth clearance of cargo
6. Preparing clearing update for Client and Operations team.
7. Prepare Monthly reports of jobs done per client.
8. Ensure Duty advice is sent minimum 2 days prior to vessel arrival
KEY PERFORMANCE INDICATORS
1. Apply of process all relevant MDA’s once full set of docs are received – within 24hrs after receipt of copy
2. Send Client Duty advice 48hrs before arrival of vessel
3. Escalate pending issues to supervisors 2days after staying in the same stage/state
4. Confirm all directives/discussions with client via mail.
5. Request Shipping Invoice once compliance is completed
6. Process and receive approved MDA’s with 2days of submission
7. Send Client shipment updates 3 times a week to supervisors
8. Process report on jobs handled on monthly basis
KEY COMPETENCIES
1. Minimum of diploma in Shipping & Port management or its equivalent
2. Minimum 3 years of working experience.
3. Must have knowledge in various Customs Regimes i.e Direct Consumption, Warehouse, Freezone, Export etc
4. Ability to follow oral and written instructions.
5. Must be computer & internet literate
REPORT TO:
1. COMMERCIAL MANAGER
2. OPERATIONS SUPERVISOR
3. FIELD SUPERVISOR
4. GENERAL MANAGER
SUBORDINATES:
1. FIELD ASSOCIATES
2. RELEASE CLERKS/OFFICERS
MAIN INTERNAL CUSTOMER:
ENTIRE OPERATIONS TEAM & ACCOUNTS TEAM
EXTERNAL CUSTOMER
Our cherished Customers, Bank, Government Agencies, Shipping lines, Terminal etc.
TERMINATION OF CONTRACT
In the event of termination of contract, A party shall give or be given TWO (2) month notice or pay in lieu of notice.
ROLE: FIELD ASSOCIATE
JOB DESCRIPTION
1. Payment of Duties and other Taxes on behalf of the company and its clients
2. Processing release at the various Shipping lines and Terminals of operation.
3. Clear cargo from the Port within company agreed timelines through the relevant Terminals.
4. Report any defects or discrepancies found during clearance before you exit from Port.
5. Escort cleared cargo from Port to Client warehouse/factory when required.
6. Application and collection of refunds with shipping lines for which deposits or over payments have been made.
7. Picking up and dropping off documents with Customs and other relevant stakeholders for further processing
8. Any other activities related to the operations department.
KEY PERFORMANCE INDICATORS
1. Clear shipment from Port within stipulated time per regime:
a. Direct Consumption – Within 3 days after Duty pmt
b. Warehousing – Within 5 days after Duty payment
c. Freezone – Within 3 days after payment to Shippers Authority
d. Export – Within 5 days after receipt of cargo by Terminal
2. Submit documents in full for completed jobs within 24hrs to Account department
KEY COMPETENCIES
1. Minimum of diploma in Shipping & Port management or its equivalent
2. Minimum 3 years of working experience.
3. Must have knowledge in clearing cargo through various Customs Regimes i.e Direct Consumption, Warehouse, Freezone, Export etc
4. Ability to follow oral and written instructions.
5. Must be computer & internet literate
REPORT TO:
1. FIELD SUPERVISOR
2. OPERATIONS SUPERVISOR
3. COMMERCIAL MANAGER
4. GENERAL MANAGER
SUBORDINATES:
1.
NONE
MAIN INTERNAL CUSTOMER:
ENTIRE OPERATIONS TEAM & ACCOUNTS TEAM
EXTERNAL CUSTOMER:
Our cherished Customers, Bank, Government Agencies,
Shipping lines, Terminal etc.
TERMINATION OF CONTRACT
In the event of termination of contract, A party shall give or be given ONE (1) month notice or pay in lieu of notice.
